Top Tools & Software Every Solo Law Firm Should Be Using in 2025

Running a law firm doesn’t mean hiring a big team, it means using the right tools.
If you’re a solo attorney or small firm, these software picks will help you save time, streamline operations, and improve your client experience in 2025.

We’ve included estimated pricing, so you know what’s free, what’s worth the investment, and where to start.

Client Intake & CRM Tools

Clio Grow

The gold standard for law firm intake workflows.

  • Branded intake forms

  • Automated follow-ups

  • Lead tracking

  • Seamless with Clio Manage
    Starting at $49/user/month

Case & Document Management

Clio Manage

Robust case management with time tracking, billing, calendaring, and more.
Starting at $89/user/month (or $139 for Grow + Manage)

My Case

All-in-one alternative with document management, billing, and communications.
Starting at $39/user/month

Smokeball

Great for document-heavy firms. Includes automation and time tracking.
Starting around $139/month (varies by features and firm size)

Scheduling & Calendars

Calendly

Automated scheduling that integrates with Clio, Google, and Zoom.
Free plan available | Paid plans start at $10/month

Acuity Scheduling

More branding and customization features.
Starting at $16/month

Secure Communication

Slack (for internal communication)

Streamline staff discussions with private channels, threads, and file sharing.
Free plan available | Paid starts at $8.75/user/month

Clio for Clients | Lawcus | MyCase Client Portal

Client messaging and file sharing built into your practice management system.
Included in their respective monthly plans

Proton Mail | Google Workspace

Professional, secure email for law firms.

  • Proton Mail: Free plan available | Paid starts at $4/month
  • Google Workspace: Starting at $6/user/month

E-Signature & Client Forms

Dropbox Sign (formerly HelloSign)

Legally binding e-signatures.
Free plan available | Paid starts at $15/month

Jotform | Typeform | Gravity Forms

Create branded intake and contact forms.

  • Jotform: Free plan available | Paid starts at $39/month
  • Typeform: Starts at $25/month
  • Gravity Forms: One-time license from $59/year

Marketing & Content Tools

Canva

Create branded graphics, social media posts, and templates.
Free plan available | Pro starts at $14.99/month

Buffer | Later

Schedule and automate your social posts.

  • Buffer: Free plan available | Paid starts at $6/month per channel
  • Later: Free plan available | Paid starts at $25/month

ChatGPT | Jasper

Generate first drafts for content, FAQs, and more.

  • ChatGPT: Free or $20/month for Pro
  • Jasper: Starts at $49/month

Billing, Payments & Accounting

LawPay

Compliant online payments for attorneys.
No monthly fee for most Clio users | 1.95–2.95% per transaction

QuickBooks Online

Accounting, invoicing, and financial reporting.
Starting at $30/month

ZipBooks | Xero

Lightweight accounting alternatives.

  • ZipBooks: Free plan available | Paid starts at $15/month
  • Xero: Starting at $15/month

All-in-One Practice Management Platforms

Prefer a unified system? These are top options:

Final Thoughts:

Start with the bottlenecks in your workflow. Whether it’s intake, scheduling, or billing and build from there. These tools aren’t just software they’re time-savers, reputation builders, and client experience boosters.

Need help choosing or setting up your systems?
Regal Law Media works with small firms to implement tools that support real growth.

about us

We help solo attorneys and small law firms build a powerful online presence—without the overwhelm. From websites to social media and SEO, we focus on practical, sustainable marketing that attracts the right clients and strengthens your reputation.

We don’t believe in upsells or fluff—just honest, strategic support tailored to your goals. Your success is our success.

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Ready to grow your practice with less stress and more clarity? Schedule a free consultation and let’s build something that works.